Guiare Solutions

Maintenance System

A complete platform to manage preventive and corrective building maintenance, with automated schedules and smart alerts.

Automated schedulesSmart alertsComplete reports
Overview

What Guiare delivers in Maintenance System

Guiare's Maintenance System is a robust platform for the complete management of preventive and corrective building maintenance. With automated schedules, smart alerts and detailed reports, your team keeps the building compliant with ABNT (Brazilian technical standards) and in excellent condition.

The plan, the photo records and the monthly reports live in Guiare SG2 Sistemas, Guiare's platform. See it on the platform

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Maintenance System
See it in action

Building maintenance, from the plan to the report

Illustrative preview with demo data.
How it works

From the plan to the monthly report

  1. 1

    Plan

    The activities and intervals for each building system and piece of equipment, following ABNT NBR 5674 (the Brazilian building maintenance standard).

  2. 2

    Execution

    The superintendent or the contracted company records each task with photos and files.

  3. 3

    Validation

    The builder approves or rejects the record. Overdue tasks are flagged automatically.

  4. 4

    Report

    Every month, a PDF with what is coming up and what was done, by email, app notification and WhatsApp.

  5. 5

    Proof

    The digital return receipt from Correios (Brazil's postal service) is imported every day as proof that notices were received.

For each profile

What each one gets

Condominium manager

  • The building's maintenance plan, organized, with what is due this month
  • A monthly PDF report showing compliance with NBR 5674
  • A notice before each supplier's contract expires
  • guIAre answers how the plan is going, the month's efficiency and what is overdue

Maintenance lead

  • The tasks for the day and the week, with what to check and how often
  • Records of the work with photos and files, such as the contractor's report
  • The monthly report with the results of the work

Builder

  • Approves or rejects each execution record
  • A monthly efficiency indicator for each development
  • Maintenance and notice history, exportable to PDF and Excel
Features

The details that make a difference

Plan based on NBR 5674

Activities and intervals by system and equipment, in the format the standard requires.

Records with evidence

Each execution keeps photos and files — proof that the maintenance was done.

Builder validation

A record is only accepted once it is validated; anything that is not right can be rejected.

Overdue tasks flagged automatically

A task past its deadline shows as overdue, without anyone checking by hand.

Efficiency indicator

The month summed up in one number: how much of the plan was completed.

Automatic monthly report

A PDF with what is coming up this month and what was done, by email, app notification and WhatsApp.

Digital return receipt

The Correios return receipt is imported every day, as proof that the notice arrived.

Supplier contracts

The contract is attached to the supplier, with a notice before it expires.

Before and after

From the spreadsheet to Guiare

Plan
In a spreadsheet: A generic table, copied from another building.
With Guiare: Activities and intervals for each system and piece of equipment in the development, following NBR 5674.
Execution
In a spreadsheet: A "done" in a cell, with no proof.
With Guiare: Photos and files attached to each task, validated by the builder.
Deadlines
In a spreadsheet: Someone has to remember to check.
With Guiare: Overdue tasks flagged automatically, alerts and a notice when a contract is about to expire.
Reporting
In a spreadsheet: A report put together by hand, when there is time.
With Guiare: A monthly PDF report, sent automatically by email, app and WhatsApp.
In practice

What this changes for your development

Lower corrective maintenance costs
Compliance with ABNT technical standards
Real-time tracking of activities
Complete history of interventions
Automatic notifications to those responsible
Dashboard with performance indicators
Frequently asked questions

What people often ask us

Does the maintenance plan follow ABNT NBR 5674?

Yes. NBR 5674 is the Brazilian standard for building maintenance. The plan is organized by system, activity and interval, each execution is recorded with evidence, and the monthly PDF reports show compliance with the standard.

Who records the maintenance work?

The maintenance lead — superintendent, building manager or contracted company — records each task with photos and files. The builder approves or rejects the record.

How does the condominium manager find out what was done?

Every month they receive a PDF report with what is coming up and what was done, by email, app notification and WhatsApp. In the app and the portal, they can also ask guIAre about the plan and the alerts.

Can the maintenance history be exported?

Yes. The maintenance and notice history can be exported to PDF and Excel.

Bring Maintenance System to your project

Tell us about your development and Guiare's sales team will prepare a proposal. No obligation.

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